Google Drive is Google’s online file sharing and storage feature. It gives a new twist to the now outdated floppy drive and following close on its heels, the disc drive.
With Google Drive, you may share files with any other internet user, whether or not he or she has a Gmail email account.
Choose the file or document you would like to share by first syncing from your computer or mobile device with your Google Drive account.
With Drive, you have the flexibility to choose how much control those you are sharing with have over the file or folder. Share either one document or several documents at once. If you need to send several documents, create a folder and add them all before selecting the share option.
Click on the “share” icon next to the file. This will create a click-able link for the document as well as open the “Share Settings” which will allow you to choose what kind of access you can give to each person you choose to share with. You can select among “Private,” “Anyone with the Link,” or “Public on the web.”
Private means that only those people you give direct access to will be able to sign in and view the file. Anyone with the link grants access to anyone who clicks on the shared link, while public on the web gives access to anyone who clicks on the link.
Next, you’ll choose who you’d like to share your file with. Type the email addresses of the people you are interested in granting access to your file in “Add people” box. You may add as many people as you wish. Choose a single email or several email addresses. You may also choose to share with a special email group if you want to avoid entering a long list of email addresses.
Consider the extent of the privileges you want to grant each person you share with. Google Drive gives you the option to determine whether a contact can edit, make comments or simply view your file.
Drive recommends that you check the box for sending an email notification to each contact letting him or her know that you’ve shared a file with him. It is always a good idea to give someone a heads up when sharing a link. This is especially so if the document is of some importance and related to work or business.
Once you’re satisfied that you’ve added the correct files, contacts and chosen the right access for each, you can go ahead and click on the “share and save” button.
Each contact will then get an email telling them that you’ve shared a document or folder with her, along with a link that will take her directly to the file.
Google Drive will allow you to track any changes made to the online document, whether it was done by you or someone else with access to edit or comment. You can meet up online within a document and have a chat session. Each change is saved automatically in real time, which makes it a good system to use for accountability and accuracy.